How to Improve Your Board of Directors Meetings

A board of directors is a fantastic method to ensure that your company is effectively managed and decisions are made in a fair, transparent manner. But for the board to be effective, it is essential that all members are actively engaged and present at every meeting. Poor meeting attendance causes a loss of productivity and contributes to the decline of effective leadership. Here are some tips to improve your board meetings.

Plan ahead: Make sure that all board members have received pertinent information, such as financial statements, reports and background material in advance of the meeting. This will ensure that they are prepared with well-thought-out questions. Sending information early gives board members time to check their schedules to ensure they will be able to attend.

Start on time: Begin your meeting with a brief call to call the meeting to order and confirm that there is quorum. This will demonstrate that the board respects everyone’s time.

Set up a clear method to make decisions: A clear process for making decisions helps keep the discussion focused and helps to prevent tangents from distracting or derailing the discussion.

Encourage active participation. It can be difficult to create a space in which everyone is comfortable sharing thoughts and insights. Chairpersons have a major responsibility in this regard as they can facilitate participation by inviting input from all sides and encouraging balanced and constructive discussions. They can also set ground rules for discussion to encourage concise comments and equal time for all participants.

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